Organizing Sales Tax Items
2009.0401
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Clients are often required to track sales tax for a
large number of taxing jurisdictions. Even though Sales Tax Items
have their own Type, they are included with other Items in the
QuickBooks Item List. The resulting
list can become quite large, and clients can become confused and
frustrated when trying to maintain and use a growing list of Sales Tax
Items. With proper organization, practitioners can help reduce
client frustration and perhaps increase speed of transaction entry.
To better organize Sales Tax Items and Groups, use the
following approach:
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Description
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Naming Convention/Approach
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Sales Tax Group
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ALL CAPS
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Sales Tax Group – State
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ST – Mixed Case
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Sales Tax Item – County
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CO – Mixed Case
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Sales Tax Item – City
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CT – Mixed Case
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Sales Tax Item – Special
Purpose District
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SP – Mixed Case
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Notice the “space-dash-space” after the two-digit
specifier. This helps keep the Sales Tax Items visually aligned. The
two-digit specifier keeps subgroups sorted and clues users as to the
particular type of taxing jurisdiction involved. Setting up Sales Tax
Groups in ALL-CAPS provides additional visual clues when users select a
group from a pull-down combo listbox and in most cases, these are the only sales tax
list items the user will require on a consistent basis. |
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